Onboarding Coordinator

Give every new hire a first day that's actually ready.

Your Onboarding Coordinator takes over the moment an offer is accepted. It opens the new hire's record in your HR system, sends out and chases down every piece of paperwork, and builds the checklist for their accounts, equipment, buddy, and first week — so nobody starts to a bare desk and a pile of forms.

It closes the gap to payroll. Once the essentials are in — start date, pay, tax forms, direct deposit — it hands the details straight to your accounting team so the new hire is on the next payroll run and gets paid on time. No dropped handoff between "they signed" and "they're paid."

It's careful with the things that matter. The I-9, work authorization, and employee-vs-contractor questions are always put in front of a person to decide — it collects and tracks them, but it never signs them off. And it only shares the payroll details Accounting needs, never the whole personal file.

You set the routine. Give it your onboarding checklist and the accounts every hire needs, and it runs the same clean process every time — assigning each task to whoever owns it and tracking it to done. Welcome messages go out warm and on time, only through the gate you choose.

Anything missing — an unsigned form, an overdue task, a compliance item — gets flagged clearly to your HR lead instead of quietly slipping. You get new hires who are ready on day one and paid on day one.

Connects to your HR system and email. Works alongside the rest of your people team and your accounting team.