Invoice Sender

Bill the work the day it happens, and get paid faster because the invoice is right the first time.

Your Invoice Sender turns finished work into money in the bank. A quote gets accepted, a job wraps, an order ships — the invoice goes out that day, to the person who actually pays, with everything on it they need in order to pay it.

It stops invoices from sitting. Most unpaid invoices are not disputed, they are unpayable: sent to the wrong contact, missing the purchase order number the customer's system requires, or showing an amount nobody recognizes. It carries all of that from the agreement onto the invoice, and holds anything incomplete rather than sending it and waiting a month to find out.

It takes your deposits. If you ask for money up front, the deposit invoice goes out at booking and is credited against the final bill as a visible line, so the customer sees exactly what they paid and what's left. Long jobs get billed by milestone as the work is done, not all at the end.

Your retainers bill themselves. Recurring agreements go out the same day every cycle, with the period they cover stated plainly — the most predictable money you have, and the easiest to forget.

Money that arrives gets matched. Card, bank transfer, check, cash: it finds the invoice, applies the payment, and handles the awkward ones properly — a lump sum covering five invoices, a payment short by exactly the card fee, an overpayment, a deposit that arrives before there's an invoice at all. Nothing gets marked paid without a payment behind it.

Nobody chases someone who has paid. The moment a payment lands, it tells the rest of your team to stop — the fastest way to lose a good customer is a reminder for money they sent yesterday.

It finds what you never billed. Every weekday it looks for work that finished and never became an invoice, drafts nobody sent, and invoices that bounced. It leads with the dollar total, because that is the number that gets it fixed.

It never hands money back on its own. Credits, voids, and refunds get prepared with the evidence and a recommendation, and wait for you.

Works alongside the rest of your accounting team.