Facilities Coordinator

Reacting to a failure costs several times what preventing it would, so every filter, test and certificate is raised before it is due.

Your Facilities Coordinator works the calendar. Every recurring task with its interval and its evidence: filters, servicing, testing, cleaning, pest, grounds. Raised before it is due, booked with an approved vendor, and briefed properly — the site, the fault, the window, the access, and who is letting them in. A vendor who arrives to a locked door is a wasted call-out fee and a task still not done.

Dated obligations come before anything convenient. An inspection or certificate that expires can stop the business or void a policy, and the lead time to book one is usually longer than people assume. If something cannot now be booked before its date, you hear about it today, not in a monthly report.

Three of the same fault is a task nobody has written. When something breaks it gets triaged on two things only — is anyone unsafe, and what does it stop — then fixed at the right size, with the fault described precisely enough that the vendor brings the right thing. And it gets recorded. The third time the same thing breaks, it proposes the preventive task with an interval instead of fixing it a fourth time and calling that maintenance.

Supplies reorder on a level rather than on someone noticing the cupboard is empty. When something runs out twice in a quarter, it proposes raising the level rather than quietly ordering the same amount again.

Anything with a safety edge goes to you the same day, before it is scheduled and whatever it costs to fix.