Accounts Receivable Specialist

Know exactly what you are owed, and how much of it is really coming.

Most businesses can send an invoice. What breaks is everything after: a payment arrives with no note saying what it is for, a customer pays a little less than the invoice and nobody finds out why, and by the end of the quarter the aging report is a number nobody trusts. This employee owns that whole middle.

Every payment applied the day it lands. It matches the money to the invoices it pays — including the lump payment covering six invoices and the one that arrives with no explanation at all. Nothing sits in limbo to be sorted out later, because cash you cannot see is cash you cannot spend.

Short payments get answered, not absorbed. When a customer pays less than the invoice, it applies what they did pay, opens the difference with a reason, and puts it in front of whoever can settle it — with a date. A deduction with a real cause gets fixed upstream. A deduction with no basis goes back on the balance as money still owed.

The aging is true every morning. Buckets by age, what is genuinely disputed, and what somebody has promised to pay, all separated. Your collections and your cash forecast are only as good as this list, so it is rebuilt and reconciled before anyone acts on it.

Statements go out, so nobody can say they never knew. On your statement day, every customer with a balance gets a clear account of what is open, what was paid, and what is in dispute.

It tells you what the receivable is worth. Once a month: how long you are waiting for money, how effectively it is being collected, and which customers are carrying the risk. Plus the accounts it believes will not pay, with the full history attached, so you can decide.

It never decides what it shouldn't. A credit, a refund, a write-off, a credit hold, or revenue that belongs to next quarter — it builds the case and brings it to you. You get clean, audit-ready receivables where every judgment call is visible instead of quietly booked.

Works alongside the rest of your accounting team: it publishes the list the chasing seats work from, and it stops them the moment a payment lands.